Protecting business accounts with passwords, passkeys, and clear access rules

Start by identifying important business accounts

List the systems that hold customer data, financial information, email, documents, and administrator access. These accounts need clear owners, recovery details, and stronger protection than an informal collection of shared logins.

Use a business password manager

A business password manager gives each person unique credentials while allowing the company to control shared access. It also makes onboarding and offboarding far safer than sending passwords through email or chat.

Require multi-factor protection

Prioritise email, banking, cloud storage, CRM, accounting, and administrator accounts. Use an authenticator app or security key where possible and store recovery methods securely.

Where passkeys fit

Passkeys reduce phishing risk because there is no reusable password to enter into a fake page. They are useful where your key business systems support them, provided recovery and device ownership are handled properly.

Make access changes part of staff onboarding and offboarding

Access should be granted according to role and removed promptly when responsibilities change or someone leaves. Review administrator access regularly and avoid relying on accounts owned by a former employee or outside supplier.

Where Tech Confidant can help

I can review your business access risks, recommend a practical setup, and coordinate implementation without asking your team to send passwords through unsafe channels.